Illinois State University
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Event Policies 

The following policies are established by the Illinois State University Foundation. 

Ewing properties are smoke- and tobacco- free, including the Genevieve Green Gardens and the Courtyard. This policy is includes electronic cigarettes. Please visit Illinois State University's Health Promotion and Wellness website for more information

Facility Usage 

The Ewing Cultural Center can be used for events of the following nature:

  • Educational purposes such as training, retreats, or conferences.
  • Social purposes such as receptions, dinners or luncheons.
  • Civic & Cultural: Non-profit clubs, organizations, & government groups.
  • Commercial: Groups and organizations that are business entities or represent business ventures.
  • Private: Weddings, retirement & anniversary parties and other special events.
  • All events are subject to approval.

The following regulations are applicable to all renters:

  • Rentals: Rental availability is at the discretion of the Ewing Cultural Center.
  • Commercial Usage: Ewing Cultural Center may not be rented to commercial groups or individuals for the purpose of selling or advertising products .
  • Fundraising: Fundraising is limited to nonprofit groups only. According to the terms of the Hazle B. Ewing Trust, Ewing Cultural Center is not available for political fundraising events or for the dissemination of information of a political nature.
  • Underage student groups: Adult supervisors must be present during the event.

Photo Policies

Please print a copy of the photo policy and photo permit if you plan on taking photos. 

The Illinois State University Foundation, a private non-profit organization, owns and operates Ewing Cultural Center and the Genevieve Green Gardens. It reserves the right to control the types of photographs taken on the property and prohibit photographic activities that are inappropriate, disruptive or incompatible with the mission of our Foundation and the Hazle B. Ewing Trust. It also reserves the right to terminate photographic activities at any time if it is not in the best interest of the site and our guests.

Purchasing a photo permit
  • Reservations are required for all photo sessions. 
  • A photo permit is required for professional photography. Posed photography is defined as (but not limited to) any posed image of individuals, groups or/and the setting of events. A permit is required if the photographer is a professional.
  • Photographers or other subjects may purchase a photo permit for non-exclusive use of the Gardens at $50 per hour for non wedding photos.  Additional hours or portions of an hour are charged at the same rate. This permit is exclusive to the subjects in the photography session. Photographers must have a permit for each photography session.
  • A Wedding Photo Permit for non-exclusive use of the Gardens may be purchased for $100 per hour or portions of an hour for a group of up to 20 subjects.
  • All photographs must be taken within regular hours of operation, which are 8:00 a.m. until dusk. Sessions may be scheduled no later than one hour before dusk.
  • Please note that there is limited availability for wedding photography. Most Saturdays in warm weather are reserved for wedding ceremonies and receptions at Ewing Cultural Center. These events supersede wedding photography.
  • Visitors are encouraged to take non-posed photographs of the gardens or buildings for personal use.
  • At no time is any area of Ewing Cultural Center to be used as a setting or backdrop for commercial photographs for the purpose of selling or advertising products or services.
Photography of Events
  • The renter is permitted to have a professional photographer to take photos of the the event and the individuals participating in the event at no charge. 
  • Photographs must be taken within the time that the facilities are contracted to the renter.
  • Availability for high school Homecoming and Prom photography are always determined by the center's rental schedule. These photographic activities are not allowed when the venue is rented.


2021-03-23T07:31:00.578-07:00 2021